Holding events on Council land

Cornwall Council owns a number of parks and open spaces, beaches, car parks and harbour areas across Cornwall where you can request to hold events.

Requesting Permission

To request permission for use of Council owned land for an event, please complete an Event Notification Form in the first instance using the link below.

Tell us about your event

You must provide at least 3 months’ notice of an event to allow time for licences/permissions to be issued.

You will need to provide a suitable and sufficient risk assessment and/or event safety plan (dependent on the size of the event) and provide evidence of at least £5 million public liability insurance, although a higher one may be requested if necessary. Please provide a site plan showing where any temporary structures will be placed. A traffic management plan may also be required dependent on the type of event.

Organisers using an external supplier should always ensure that any individual or private company has relevant qualifications and licenses which are in date at the time of the event. Cornwall Council may ask to see evidence of such qualifications or licenses if they feel this is necessary

Things to consider

Before submitting the Event Notification Form, please consider the following:

• Is the location and time of year suitable for the event?
• Is there suitable access/egress to the site?
• How many participants will be involved at any one time?
• What welfare facilities will be provided for event participants and visitors i.e. toilets? You should be aware that although there may be public toilets on site, they may not be open during your event, dependent on the location and time of year. Please check beforehand so you have time to make alternative arrangements if needed. A charge may be applicable should the toilets require additional cleansing during your event.
• Who will be providing qualified first aid and/or safety / security cover?
• What provision is there for adverse weather conditions on the day which could affect the event?
• Consideration for any traffic management issues associated with large volumes of traffic attending the event.
• Consideration for use of any adjacent Council property.

Releasing Balloons and Lanterns

The launch of lanterns or balloons shall not take place on Cornwall Council owned/managed land (including leased land). This includes all airborne launched lanterns, latex balloons and similar free-floating devices that are not under control once launched, any such device containing a naked flame, fuel cell, helium gas or similar elevation mechanism and includes any item described as biodegradable.

Find out who to contact for different locations