Annex 2
Who will control my data?
The Data Controller for all the information you provide on this form is Cornwall Council, New County Hall, Treyew Road, Truro, TR1 3AY. Data Protection Registration Number: Z1745294.
There’s something I don’t understand
If you need help in understanding or completing this form, please contact the Localism Team on telephone number 0300 1234 100 or by emailing localism@cornwall.gov.uk
How we will use the information about you
The information you provide on this form will be used to take steps prior to entering into a contract to which you or your organisation are a party. The contract is the provision by Cornwall Council of a Community Chest grant to your organisation to support the project set out in your application (the terms and conditions of this contract are set out in Appendix 1 below). The steps we will take include:
- Assessing your application
- Keeping you up to date about the progress of your application
If the grant is approved, the information will also be used for the performance of this contract, including:
- Paying the grant to your organisation
- Keeping in touch with you about your organisation’s use of the grant
(We publish a summary of successful Community Chest applications on our website. These summaries do not include personal information).
Who else will we share your information with
We will only use this information in conjunction with your Community Chest application. We will share your information with the Cornwall Councillor or Cornwall Councillors you are applying to for funding, as they need to consider your application as part of the Community Chest process. If your application is approved, we will also share your information with the Council’s finance department (the “Resources Service”) so they can pay the Community Chest grant to your organisation.
Your data will be held within Cornwall Council’s secure network and premises and will not be processed outside of the UK. Access to your information will only be made to authorised members of staff and Cornwall Councillors who are required to process it for the purposes outlined in this privacy notice.
We will not share this information outside of Cornwall Council, except where we are legally obliged to share information e.g. to aid in the prevention and/or the detection of crime or under a court order. However, whenever you consent to share information is required, we will always ask you.
How long will you keep this information for?
6 years after the end of the current financial year
What are my data rights?
Your personal information belongs to you and you have the right to:
- be informed of how we will process it
- request a copy of what we hold about you and in a commonly used electronic format if you wish (if you provided this to us electronically for automated processing, we will return it in the same way). You also have the right to request that we transmit this information directly to another data controller.
- have it amended if it’s incorrect or incomplete
- have it deleted (where we do not have a legal requirement to retain it)
- object to us using it for marketing or research purposes
How do I exercise these rights?
If you would like to access any of the information we hold about you or have concerns regarding the way we have processed your information, please contact:
Data Protection Officer
Cornwall Council
County Hall
Truro
TR1 3AY
Telephone: 01872 326424
Email: dpo@cornwall.gov.uk
If you do not provide your information
If you do not provide the requested information, then the Council may not be able to enter into and perform the contract. This means that it may not be able to assess your Community Chest application and award a Community Chest grant to your organisation.
I don’t agree with something
We would prefer any complaints to be made to us initially so that we have the opportunity to see if we can put things right at localism@cornwall.gov.uk However, if you are unhappy with the way we have processed your information or how we have responded to your request to exercise any of your rights in relation to your data, you can raise your concerns direct with the Information Commissioner’s Office:
Telephone: 0303 123 1113
Website: https://ico.org.uk/make-a-complaint/